Resumes
What is a Resume?
A resume is a brief document
that markets your unique skills, education, work experience, and achievements.
This is your introduction to the employer and may be the “door – opener” to an
interview. There is no “one way” to write a resume, so do not be confused by the
variety of versions offered. Employers prefer to review resumes that are
“reader friendly”, brief, organized and TYPED. It is strongly suggested that
you follow the “the basics” and the “writing tips” below when preparing your
resume.
The Basics
- Write it yourself (It’s OK to get assistance, but you know yourself best).
- Keep it reader friendly.
- Be brief, specific, and relevant.
- 100% Honesty is a must.
- Be UNIQUE….there is NO one precise way to write a resume!
Gather
your employment, education and training history information (dates,
Company
names, school names, duties, etc.) before
you sit down to write your
resume. This will save you time and
frustration in putting your resume together.
6. Make it error – free….proofread, proofread, proofread!
Writing Tips
1 - Inch margin all around
Length – 1 to 2 pages (Be detailed, but brief)
Font size - 10, 11, or 12 (Recommended use – not more than 2
font sizes throughout resume)
Font style – Times New Roman/Arial
Font color – always use black
Paper color – white, grey, ivory
Paper – 24lb resume paper (a heavier weight than standard
bond paper)
Essential components
of a reader friendly resume
include:
- Attractiveness
– It should be neat, concise,
organized and free of too much white paper space. Market yourself with a
professional appearance.
- Clearly
defined objective – An objective
should be a concise statement that summarizes what position you are
applying for, with whom, at what level and where. A clearly defined
objective also conveys the type of work you are seeking and demonstrates
to the employer that you are focused.
- PROOFREAD,
PROOFREAD, AND PROOFREAD! Your
resume should be grammatically correct and free from misspelled words.
- Relates
to the job – Does your work
experience, skills, education, and accomplishments directly relate to the
job you are applying for? List skills relating to the job on order of
importance.
- Highlights
your background – Make sure you
have demonstrated your skills, work strengths, and highlighted your
academic, work, and community achievements. Use adjectives, action verbs,
numbers and percentages to highlight your background.
It is also important to know what
doesn’t work. Here are some things to avoid when writing you
resume:
- Information that is not relevant to the job, i.e.
age, martial status, religion.
- Excessive wordiness, unclear statements, and rambling.
Relevant skills should not be hard to find.
- Layout is difficult to read; jumps around too
much, and font is too small to read.
- Lacks performance results; achievements.
- Dishonesty! All information must be accurate and
honest.
- Negative statements regarding work history,
experience, supervisors, co – workers, or being fired. These statements do
not need to be mentioned.
4 Types of Resumes
Choose the format that best fits your experiences, skills
and abilities.
1.
Chronological – Most
frequently used, lists work history by date, and good for highlighting work
stability (no gaps in time) and promotions; good if you are staying in the same
field.
2.
Functional – Emphasizes
skills, knowledge, and achievements. Best utilized for
minimizing
gaps in time and making career changes.
3.
Combination – Presents your
knowledge, skills and abilities gained from work, in
a
reverse – chronological order. Highlights your skills and experiences. Best
utilized for resumes including volunteer or internship experience; have a
varied employment history; and are changing careers.
- Curricula
Vitae (CV’s) – Least commonly
used and only utilized in certain
positions
and industries such as higher education, science and medicine. CV’s provide a
detailed statement of your qualifications.
*Commonly
used in international employment.
All resumes may include the following information:
Personal Information
The only required information
is your name, address, telephone
number and an email address (if you have an email). Make sure your
contact information is always updated so that the employer will be able to
contact you if needed. If you add your email address, keep it professional.
Remember, this may be your first impression to an employer and an inappropriate
or “non – professional” email may close the door.
Example:
Non – Professional (NOT
recommended) Professional
(Recommended)
Objectives
Brief statement indicating
what you would like to be doing. State your job target. An actual job title
works best.
Summary/Profile
An overview of your
qualifications that emphasize your experience, skills, personality traits and
accomplishments. It should support your objective and highlight your strengths.
Education/Training
List your educational
background as related to your desired position. This may include degrees,
majors, minors, and areas of concentration. Also included scholarships, honors,
awards, special training, relevant coursework, internships, and extra
curricular activities, especially anything that adds to your skills and
experience. Begin with the highest degree first and include the institution’s
name, city, state and dates of graduation.
Work
History/Employment History
Beginning with your most
recent work experience, describe your jobs, including job title, company name,
location (city and state), and dates of employment. Provide brief but concise
information regarding your current and previous jobs, especially those
pertinent to your job goal. You may include paid and non – paid work
experience.
Additional Activities
and Information
Optional categories may
include: licenses, certificates, additional languages, computer skills, awards,
and achievements. Also include any organizations, memberships, clubs, community
or other activity involvement that may be related to your career objective.
Sample
Chronological Resume
Your Name
1234 Street Name
Somewhere, CA 95959
(916) 222-3333
Email: name@yahoo.com
Objective: Position in customer service.
Summary or Profile
Microsoft
Office 2000 (Word, PowerPoint, Excel)
General
office experience (Multi – phone lines, mail sorter)
Strong
communication skills (Internet and email)
Work
well with diverse populations
Professional Experience
Sales Associate, Verizon Wireless, Sacramento , CA
Handled
customer inquiries about product; responsible for sales and cash registry.
Increased
sales by 17% in 1st quarter and received Employee of the Month in
August 2006.
Student Assistant, Department of Justice, Sacramento , CA
Prepared
letters and documents for mailing; copied and filed legal documents in client
charts. Answered multi – line phones; monitored faxes and distributed mail.
Education or Training
Business Major, Sacramento City College ,
Sacramento , CA
2004
– Present
List
specific coursework if related to position applying for.
Volunteer Work or Activities
(Volunteer
work, committees, organizations you belong to, certifications, etc.)
Red Cross Volunteer, Sacramento Sierra
Chapter, Sacramento , CA
List
projects and activities you are involved with in this organization.
Student Government, Sacramento City College ,
Sacramento , CA
List
projects and activities you are involved with in this organization.
Sample
Functional Resume
Your Name
1234 Street Name
Somewhere, CA 95959
(916) 222-3333
Email: name@yahoo.com
Objective: Entry – level accounting position with ABC Accounting
Company.
Highlights of Qualifications
- Strong analytical and problem solving abilities.
- Excellent academic record in Accounting
(reference G.P.A. only if 3.0 or higher).
- Speak, read and write fluently in Spanish.
- Working knowledge of (list specific accounting,
bookkeeping software, if any)
Education & Training
Associate of Arts, Accounting (Business emphasis), May 2006
Related Experience
Accounting
- Calculated employee wages from plant records for
over 60 workers
- Reconciled bank statements involving over
$500,000 a month
- Prepared tax forms, bank deposits, accounts
receivables and log records
Computers
- Knowledgeable in various computer systems,
including MS Word, Excel
- Developed computer system for posting and reconciling
cash receivables and sales
- Customized computer program to provide statistics
on company vs. industry
Organizational Management
- Developed a computer system to improve efficiency
and record control
- Organized office records for previous 10 years
- Coordinated special reports of sales and plant
departments
Employment History
Bookkeeper, Johnson’s
Furniture Company, Folsom, CA, 8/2004 – Present
Office Assistant, ABC Insurance Company, Sacramento ,
CA
Activities
List any special activities, community involvement,
volunteer work, special projects you have completed or are involved in (in this
section).
Example:
Treasurer, Sacramento City College Accounting Club, Sacramento , CA
Fund Raiser, Habitat
for Humanity, Dallas , TX
Sample Combination Resume
Your Name
(916) 222 – 3344 (Your contact phone number)
Your email address
OBJECTIVE
A
statement that summarizes what position you are applying for, with whom, and at
what level and where.
HIGHLIGHTS OF QUALIFICATIONS
§
List strongest
skills, qualities, and abilities in regard to the position
§
Skills you have
acquired over the course of your life, from past jobs to educational
environments
§
List different
languages spoken, if any
EDUCATION
List
degree and/or certificate you are currently working on, or have completed. Name
the college you attended and the date your degree/certificate was completed.
RELATED COURSEWORK
List
all related coursework relevant to the position. Be sure to list classes
systematically—in sequence of semesters, or by subject areas. Include general
education classes that apply (i.e. Speech and Multi-Cultural)
RELATED WORK EXPERIENCE
Briefly
list your work history, including most recent job title, company, city, state,
and dates of employment. Work should relate to your objective.
COMMUNITY
SERVICE/ACHIEVEMENTS/AFFILIATIONS
List any information that
relates to the position for which you are applying
Sample Internship Resume
Your Name
(916) 333 – 4899 Home
Objective: Accounting Internship
Education
Accounting major,
Sacramento City
College , Sacramento , CA
2002 to Present
Maintain a 3.8 GPA.
Coursework:
- Fundamentals of Accounting
- Cost Accounting
- Intermediate Accounting
Knowledge of the following networking procedures, software
and operating systems:
- QuickBooks
- Word 2000
- Excel 2000
- Windows NT
- Access 2000
Skill Summary
- Possess
excellent written and oral communication.
- Speak,
read and write Chinese and English.
- Successfully
interact with clientele and co – workers representing various ages,
ethnicity and socioeconomic backgrounds.
Employment History
Hardware Consultant, ABC
Computer Company, Sacramento ,
CA
8/2002 to 9/2003
Served as a consultant, assisting clientele in recognizing
which types of systems they needed; discovered computer problems and installed
hardware and software.
Waiter, Lai Wah
Restaurant, Sacramento , CA
3/2000 to 6/2002
Provided customer service, took food orders on phone and in
restaurant, served meals, and prepared food.
Positive Power/Action
Words
A
key factor in writing a winning resume or cover letter is to use strong power/action verbs that
make positive statements describing your accomplishments, level of
responsibility, and effectiveness. You want the employer to be able to
visualize the contribution you will make in the position you are seeking.
Listed
below are skill (words) that can be used in preparing your documents as
well as for practicing and using in an interview. If you want, make a copy and
circle, highlight or check the words that you feel best describe you. Then
incorporate them in your cover letter and resume.
Management Communication Detail
Administered Addressed Approved
Analyzed Arbitrated Arranged
Assigned Arranged Catalogued
Attained Authored Classified
Chaired Corresponded Collected
Contracted Developed Compiled
Consolidated Directed Dispatched
Coordinated Drafted Executed
Delegated Edited Generated
Developed Enlisted Implemented
Directed Formulated Inspected
Evaluated Influenced Monitored
Executed Interpreted Operated
Hired Interviewed Organized
Improved Lectured Prepared
Increased Mediated Processed
Organized Moderated Purchased
Oversaw Negotiated Recorded
Planned Persuaded Retrieved
Prioritized Promoted Screened
Produced Publicized Specified
Recommended Reconciled Systemized
Reviewed Recruited Tabulated
Scheduled Spoke Validated
Strengthened Translated
Supervised Wrote
Creative Teaching Technical/Hands-On
Acted Adapted Assembled
Conceptualized Advised Built
Created Clarified Calculated
Designed Collaborated Completed
Developed Communicated Designed
Directed Coordinated Devised
Enhanced Developed
Engineered
Established Enabled Fabricated
Fashioned Encouraged Maintained
Founded Evaluated Operated
Illustrated Explained Overhauled
Instituted Facilitated Programmed
Integrated Guided Remodeled
Introduced Informed Repaired
Invented Initiated Solved
Originated Instructed Trained
Performed Persuaded Troubleshoot
Planned Scheduled Upgraded
Shaped
Helping Financial Research
Assessed Administered Clarified
Assisted Allocated Collected
Coached Appraised Diagnosed
Counseled Audited Evaluated
Demonstrated Balanced Examined
Diagnosed Budgeted Extracted
Educated Calculated Identified
Expedited Computed Inspected
Facilitated Developed Interviewed
Rehabilitated Forecast Investigated
Represented Managed Organized
Marketed Reviewed
Negotiated
Summarized
Projected Surveyed
Researched Systemized
Rev. 10/2009
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